[sc34wg3] Minutes for upcoming meeting
Fri, 29 Nov 2002 18:54:59 -0500
I hope everyone is looking forward to the upcoming meetings in Baltimore!
Before arriving at the meeting I am hopeful we can agree on some
informal ground rules that will help me take better minutes of our
dicussions. These are not written in stone but just suggestions that
occurred to me after our last meeting that may result in better minutes.
1. To the extent possible (I realize some of the threads are very
tangled), keep discussion focused on whatever agenda item is under
discussion. This will help me keep all the comments under the
appropriate agenda item. (Written agendas that I can paste into Emacs
before the meeting would be most helpful.)
2. If the group reaches consensus, it would be helpful if whoever is
leading that particular discussion would ask if consensus has been
reached and then briefly recite that consensus for recording in the
minutes. It may seem like overkill, but since we are meeting for four
days, I would appreciate it if everyone would say something to the
effect of: "write down consensus." ;-)
3. I will be bringing a digital camera with a microphone (assuming it
works properly) to take pictures of diagrams and to record the
discussion for help in formulating the minutes. Speak clearly.
4. Assuming there is no objection or policy to the contrary, I will be
taking the notes in TEI XML format so I can flash the day's minutes, as
HTML pages, largely raw and unedited, to the discussion list. Should
provide an opportunity for those that had to stay at home to comment
while the meeting is still in progress.
I want the minute taking and recording of proposed resolution of issues
to be as unobstrusive as possible, yet consistent with capturing the
substance of the group's discussions and consensus on issues. With a
little help and some indulgence of my terrible spelling skills, I think
we can have a useful record of the meeting(s).
Comments or suggestions?
Looking forward to seeing everyone in Baltimore!
Director of Research and Development
Society of Biblical Literature