[sc34wg3] Virtual meetings?
patrick at durusau.net
Fri Mar 30 10:25:36 EDT 2007
Well, I have been reading the Directives (again) and it appears that we
can have virtual meetings of WG 3, at least until 8-13 October 2007 JTC
1 Plenary Meeting in Australia. Hopefully the resolution (see below)
will be extended at that meeting.
Granted that we will be shifting our meeting locations more widely than
in the past, but I am thinking that virtual meetings could be a way to
both encourage greater participation at less expense for all concerned.
We can adjust the time schedule to inflict an equal loss of sleep on
everyone as the conference times shift.
My initial impression is that we should follow the same
drafts/issues(editors)/issues or objections(others)/presentations by
editors format that we have agreed to for the face to face meetings.
The one change that I would suggest is that we try to cover only one
work item per meeting.
I am thinking that we should all have access to Internet phone service
(to hold down the cost) and that we should use a chat channel for
recording the decisions of the group. Perhaps a website could have the
"slides" of the various issues.
We need to have a consensus of WG 3 members as well as a willingness to
participate in order to make this work.
Comments or suggestions?
Remember, within the confines of the JTC 1 rules, this is your working
group and what we will produce is your work. I am not wedded to these
suggestions and will do whatever the group thinks is going to advance
Hope everyone is having a great day!
PS: Recall that Dmitry raises the issue of our having better
collaboration tools at every WG 3 meeting. And he is right! We are one
of the more technically sophisticated WGs and I think our work practices
should reflect that sophistication. I know this proposal isn't all that
it could be but please consider it a step in the right direction.
Text from JTC 1 on virtual meetings (J1n8010):
JTC 1 encourages the utilization of the provisions of clause 7.11 of the
JTC 1 Directives with
respect to teleconferencing. To facilitate the use of this tool, JTC 1
extends the provisions of clause
7.11 as follows until the 2007 JTC 1 Plenary meeting:
* The use of teleconferencing is permitted for any subgroup of JTC 1 and
* The restriction that an agreement on the use of teleconferencing must
be unanimous is
removed. Agreement on the use of teleconferencing shall be made by
consensus of the
* The meeting organizer and host, in conjunction with the
Chairman/Convener, are permitted
to decide (with the consent condition described above) if a
teleconference is appropriate for
* All meeting materials must be accessible to all participants, and all
meeting resolutions must
be electronically distributed (via email or on a common website) before
*When considering the use of teleconferencing to support a meeting,
should consider in advance the potential advantage to all participants.
consideration should be given to the impact of the timing of
teleconference sessions for
participants in different time zones, to those National Bodies which
would not otherwise be
able to attend the meeting and to the flow of the agenda in order to
bring together local
attendees and remote participants.
Patrick at Durusau.net
Chair, V1 - Text Processing: Office and Publishing Systems Interface
Co-Editor, ISO 13250, Topic Maps -- Reference Model
Member, Text Encoding Initiative Board of Directors, 2003-2005
Topic Maps: Human, not artificial, intelligence at work!
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